corporate event list

The ultimate corporate event planning checklist

Hosting a successful corporate is indeed a stressful task if you are not adequately prepared. Usually, there are many attendees from numerous companies and vital representatives from your own brand. However, if you properly plan preparations, hosting a corporate event can be a highly productive, enjoyable, and rewarding experience. Here is the ultimate event planning checklist to ensure your corporate event is smooth sailing.

 

Select the Event’s Date

This may seem like an obvious first step, but it’s one that requires a lot of coordination and planning. The selection of an optimal date meets the choice of the best date for some professionals and even companies. This way you can work with the best location to coordinate a date that fits. You will also need to know important dates within your company so you can plan around them and choose the optimal date for the corporate event.

Have A Comprehension Budget

As with any major corporate expense, a budget is essential to running a corporate event properly. Budgets help you decide what you can spend a little more on and what you don’t need. It also helps you choose the type and amount of food you bring to the event. Other elements of the budget include drink options, tickets, catering, and equipment rentals.

Create A Plan for the Entire Event

Think of a corporate event as a show that requires constant attention from the audience. Do you have time for guest speakers, group activities, and sharing? If so, when and how are these done? A meaningful schedule will help the event run more smoothly. If the event lasts for several hours, make sure you have time for a break.

Book Speakers 

Guest speakers are a great way to keep your event growing smoothly. You can motivate the audience while reminding everyone why you are attending the event in the first place. A list of speakers can simplify the booking process. Some speakers may hesitate if not compensated. Check if this is part of your event budget. Others may simply be uninterested or distracted by past interests. For these reasons, having a large list of potential speakers is very useful.

Determine the Event’s Goal

This is something that executives must make before the event, but it must be central to the overall event planning process. Is the goal of the event to increase the company’s sales or to strengthen the morale and team ties? Whatever it is, planning around the goals of the event will help you reach your goals more effectively.

Plan for the Audience Size

The phrase “know the audience” is more important than ever when planning a corporate event. Planners need to consider seating, food, drinks, equipment, and guest needs as needed. The number of audiences is also an important consideration when choosing a venue. Don’t make the mistake of choosing a venue that is too small for a large number of people.

For corporate events, Resources Groups staff and chefs have plenty of experience to provide you the best service. Also, the catering team provides several menus and catering options for your event. To start planning your corporate event, give Resources Groups a call at +91 9216262026+91 9216262016 .

wedding essentials

How to Plan an Outdoor Wedding in 2022

Are you wondering How to plan an Outdoor wedding? Well don’t worry in this article we will demonstrate how to have a successful outdoor wedding. Weddings are a magical and memorable experience for everyone, a rollercoaster of emotions from excitement to anxiousness.

It is the most delightful and important milestone in your life, a once-in-a-lifetime event where a boy becomes a man and a young girl becomes a woman. To make this beautiful memory last forever you must plan your wedding accordingly.

Continue reading

media buyers

Media Buying & Execution for Brand Launch and Awareness

As a market leader, Resources Events & Promotions offers comprehensive online and outdoor marketing services. When it comes to our Media services, at the number one marketing company, we cover the range of strategic planning as per our clients’ requirement, well-negotiated media buying, and analytics oriented execution across entire digital media on both the mobile and the desktop. We include media buying on Facebook too. With a long experience in the industry, we have good media approach that goes beyond simply buying traffic for your online presence.  Our Media planning and buying services ensure maximum actual conversions for you to achieve deeper business objectives.

Cross-media marketing on different platforms is one of the most effective tools which any successful company use in the weapon store. The advancement and integration of the web technology into this cross-media marketing is now well considered to be sound amalgam. When you need to take your business messages and brand propositions to your target audiences across the country or beyond the boundaries, our online media planning, online media buying and execution services will make sure that you will develop a strong and popular online presence.

media buying consultant

As a leading media buying agency, Resources Events & Promotions helps its valuable clients get the top ad spaces at the best charges.  The agency is committed to help you make the best use of the ad spaces.

Why choose us?

  • We have a team of experts.
  • We are committed for quality and standard.
  • Result oriented Media Buying & Execution services.
  • We utilize current technology by to develop and track your online marketing activities.
  • Professionals use Planning Index that is based upon reach, engagement, stickiness, time spent, and frequency.
  • Our efforts include ROI parameters.
  • We offer comprehensive Campaign Planning and execution.

To create effective online marketing campaigns that achieve desired success and sustain themselves, Resources Events & Promotions identifies your target audience and then develops marketing campaign objectives. We plan the best route to reach great achievements. Our effective planning tools provide you vibrant information and research that help us to build your media buying and media planning strategies.

BTL activities

BTL Promotion for Brand Activation and Product Launches

BTL stands for below the line, and in terms of marketing, BTL events or activities become immediate force to connect with the audiences. Yes, BTL marketing or events activities are a talented and cost-effective means that focus on a target audience and particular gathering. Businesses or organizations or individuals can avail the BTL activities services for branding or marketing perspective. BTL marketing utilizes less routine strategies than the ATL channels of publicizing. It normally concentrates on direct ways for correspondence like ordinarily direct mail and e-mails.

Resources Events & Promotions is one of the best marketing companies that take great care for the finest and effective BTL activities ideas to provide great benefits for its clients. At Resources Events & Promotions, we perform and manage creative BTL activities including Road Shows, Mall Promotions, Brand Activation, RWA Activities, Product launch, Sales promotion, Dealer meets, Communication meets, etc.

We understand that BTL activities are a typical method that is generally utilized for “touch and feel” products, where users or buyer can have a direct engagement with the organization. Innovative BTL events or activities become review of the brand while highlighting the components of the item.

Resources Events & Promotions is a well-known market leader for providing business or companies with complete solutions for BTL events or activities in India. The dedicated professionals can convert your ideas and concepts into the reality. We bring our clients the best-in class solutions for BTL events or promotions. We make our best efforts to offer innovative BTL activities ideas. The complete solutions we provide can give you a stress-free experience during your BTL promotional events.

As one of the best event management companies in India, we specialize in extending following services to brands:

  • Road shows
  • RWA activities
  • Brand promotion in schools
  • Brand promotion in colleges / Brand promotion in universities
  • Brand promotion in malls
  • Experiential marketing
  • Mystery shopping
  • In-shop activation / showroom activities / showroom display / showroom decor / retail merchandising
  • Home-to-home marketing
  • Rural activation / Rural marketing
  • Corporate contact programs
  • Mobile vans with LED screens for brand campaigns / political campaigns

Resources Events & Promotions specializes in executing events on a turnkey basis. What makes us one of the top event management companies for brand promotion and BTL activities is the fact that we rely least on external vendors and have an exhaustive inventory in-house. Be it photography and video production, security, sound & light equipment, display screens or fabrication, we have dedicated personnel, warehouse, workshop and transport vehicles. We also have a national and international partner network that enables us to execute brand promotion and BTL activities anywhere in India.

How Successful Event Planners Stay Organized

Whether you are a corporate event planner or an administrative person, the basics of event planning require you to have strong organizational, communication, and documentation skills. Regardless of your level of experience, even a hospitality enthusiast can put on an amazing business event with a little bit of creativity and a lot of organization along the way. But when it comes to event planning, particularly for busy event planners with more than one event on their books, staying organized can be a bigger obstacle than most realize.

How Event Planners Stay Organized

Organization is one of the many keys to success for most event planners. Not only can mastering organizational skills lead to less stress, but it can also enhance your creativity as an event planner allowing you to see the bigger picture and think outside of the box knowing that you have a firm handle on the details. Here are a few ways that successful event planners stay organized.

Creating event and event planning binders is probably the most efficient way to stay organized for planning seminars, conferences, internal training, executive meetings, and all types of events. While many event planners are moving to more electronic and digital organization tools, physical binders can serve as the place for the most important event and program details. Keeping hard copies of certain documents, notes, and other details can be a lifesaver over the life of an event.

Ideally, each event and/or program should have its own binder. Depending on the complexity of your event, your binder can include several sections, including:

  • Itinerary/Agenda
  • Key Contacts
  • Attendees
  • Communications
  • Contracts
  • Banquet Event Orders
  • Entertainment
  • Lodging/Rooming List
  • Arrivals/Departures
  • Activities
  • Gifts
  • Budget
  • Miscellaneous

With your event planning, binder updated regularly, you’ll easily share information with your internal colleagues and clients, even if they don’t give you much time to prepare.

Utilize Event Planning Software or Online Document Storage

While your event binders should include all of the most important details of each event in hard copy, the rest of your reference notes, ideas, and correspondence should also be kept organized and together. Today, many event planners use event planning and management software, but many more are looking to online file storage options to keep organized.

Online tools like Google Drive and Dropbox can provide an organized place for all sorts of electronic documents from spreadsheets to invoices. These tools allow you to upload, store, and organize documents into online files and folders where they can be easily accessed from anywhere. You can open documents on your laptop, smartphone, or tablet. You can also easily attach those files to emails or share the document with colleagues, vendors, and clients. It can be the perfect organization solution for event planners who are always on the go.

The Organizational Bottom Line

In the end, how you organize your documents, notes, and correspondence is up to you. Every event planner has a different system that works for them and their events. The most important factor should always be accessibility and readiness for information. So make sure that whatever system you use, you can quickly and easily locate the information you’re looking for.

Event Planning

Event Planning and Conceptualization by Resources Groups

Creating a Concept and Developing it is our major forte. We at Resources Events & Promotions, Dubai have initiated several briefs received from Clients and Executed them with unique finesse.

Our Process is simple as below:-

  • A detailed brief which covers the basic of every event in terms of the number of people expected by the client and a suitable venue that compliments the objective of the client’s requirement thus conceptualizing the concept but breathing life into it in a form of a 3d Renders and Walk-through of the Venue.
  • Our highly creative team that is capable of sketching ideas on the spot as the brief is thrown their way.
  • We at Resources Events & Promotions, Dubai believe in comforting our clients by providing a Pre-Visualization Walk-Through of the whole event with every minor and major detail highlighted to ensure the client is well aware of the product and is 100% sure of the event layout and the various designs incorporated for the same.
  • Once the client reviews our designs we eagerly wait for feedback about the design and the cost that is estimated for a particular design. Resources Events & Promotions, Dubai is flexible with any amendments required by the client in terms of design and costing for us its always about the quality of the product that matters.
    We always insists on meeting with the client for the sole purpose of understanding the vision of the client which enables us to rise to the client’s expectation which helps us to achieve the right concept and design for a project.

    Above is an example of a Fashion event in Dubai. Say hello

venue management agency

Venue Management as a very important aspect of Event Management

Resources and Groups has emerged to become a force to reckon within the event industry thus understanding the importance of each and every area that needs to be addressed in-order to organize a successful event Venue Management being one of the most important aspects of any event.

Here are a few essential pointers that are a prerequisite for Resources and Groups while we scout for venues:

Venue Accessibility: Easy accessibility from airports, metro stations, and other conveyance options which makes it easy for attendees to reach the venue with ease.

Attendee Comfort: Providing attendees with new experiences. Proper seating arrangements for the attendees to set themselves and at the venue and make them comfortable thus making the attendees experience more satisfying and pleasing.

Venue Budgeting: Factors we keep in mind while choosing the venue as per the budget are the discounts offered on the venues, payment terms, etc. The budget is kept as a priority which helps us shortlist the options of venues that fall into the desired category which eases the decision-making process of selecting the right venue.

Basic Facilities: Primary necessities of the attendees that need to be taken care of at the venue like parking spaces, transportation availability, space management according to the approximate number of attendees, availability of WIFI, facilities for disabled attendees.

Food and Beverages: Food and Beverages keep cool and calm of the attendees and acts as an initiator for engagement hence the selection of appetizers and the main course is selected by us with utmost efficiency. Refreshments like tea/coffee breaks are also a great time to network for the attendees. Some attendees might have allergies or special food requirements which is always taken into consideration.

Venue Security: Resources and Groups gives a lot of importance to venue security which ensures a smooth flow of the events flow ensuring gate crashers are kept at bay. Health and safety rules are followed as per the rules and regulations of the venue.

Acadmic event organizer

Academic Events with The Resources and Groups Event Company

Combining strategy, design, creativity, and robust logistics is a winning recipe to enable The Resources and Groups Event Company to help deliver effective messaging for institutions across the globe. We develop compelling campaigns to engage your donors, students, alumni, parents, prospects, trustees and university leadership to support your delivery of programs and bring an effective return on investment.

Our proven track record in delivering award-winning academic programs, both nationally and internationally, make us one of the leading experiential educational event designers. We have been designated a Top 10 Local Event Company by Special Events magazine for the past three years and have won multiple awards for our academic programs in Northern India.

Let us bring our expertise to your programs to effectively achieve your development and branding objectives.

EVENTS INCLUDE

  • Campaign strategy and delivery
  • Campaign kickoffs & closings
  • Academic conferences
  • President road shows
  • Alumni road shows
  • Donor relations strategy & events
  • Celebrations
  • Commencements
  • Homecomings
  • Ceremonies
  • Leadership conferences
  • International programs

CAPABILITIES

  • Strategy development
  • Creative concepts
  • A/V and stage set design
  • Branding
  • Content creation
  • Scriptwriting
  • Storyboards
  • Collateral creation
  • Exhibits
  • Apps and technology solutions

Via: Specialeventco

event company

Why Choose Resources Events & Promotions?

When it comes to organizing your wedding things might get a little out of hand. Whether you have a year left for your wedding or just a few months, a wedding organizer will help you clear your perspective of what you require. A few advantages of keeping a wedding organizer in the loop are as under:

– They will help you keep your plan on track.

– Your wedding budget will remain under supervision.

– When you have a organizer who knows what they’re doing, you can save on a number of assets.

– They help you keep things stress-free.

As top wedding organizer in Chandigarh, at Resources Events & Promotions, we understand how important your wedding is for you. Keeping this in mind, we plan to make it the most memorable day of your life.

We are a team of devoted and creative people who are ready to give you the wedding which you have only thought of in your dreams. With our efforts and experience, we provide value to your money and time. Translating your dreams into reality is our specialty, and there is nothing that can stop us from bringing your ideas to life. From conceptualizing the designs to booking and managing vendors and turning an abstract idea into a reflection of your personality, we are a pro!

Starting from the first meeting to your reception we are set to stick with you like glue! Your plans will be executed with the help of our team to make everything run without any stress or confusion.

Our package includes:

– Hotel bookings.

– Travel and logistics.

– The couple’s attire for each function.

– Selecting the location.

– Menu assortment and catering.

– Pre-wedding and wedding shoots.

– DJs

– Decoration and guest management.

– Venue Management.

– Honeymoon planning

Whether you want a big fat Indian wedding or a simple wedding with all your near and dear ones right by your side, we have everything covered for you! As one of the best event management and planner in Chandigarh, you need to keep all your worries aside and dive into the world of possibilities at Resources Events & Promotions!

Outdoor wedding

Vintage Outdoor Wedding Essentials

Weddings are a memorable and enchanting experience for everyone. The Vintage outdoor weddings’ view and landscapes may leave a person awestruck but it comes with a catch. Follow these tips by top wedding planners in Chandigarh for a comfortable and hassle free outdoor wedding.

Weather
The foremost factor that effects your decision of an vintage outdoor wedding is the weather at the time of your marriage. Along with weather, the time of the day for your wedding ceremony also plays a very pivotal role. The type of wedding venue, whether it is going to be a beach or a city park depends entirely on weather and time.

Decoration and Theme
For an outdoor wedding during the day time, subtle and pastel color decoration is going to compliment the atmosphere. On the other hand, if it is during the night, the venue might require bright colors and more lighting.

Attire and Footwear of the Bride and Groom
If the wedding is scheduled in a hot and humid climate, the couple should opt for lighter shades and fabric to keep them cool and comfortable. A bride should avoid wearing heels if it is going to a beach or city park venue.

Useful Equipment’s
The equipment required for an outdoor wedding is more than it is required in case of indoor weddings. Vintage outdoor weddings require generator, more sound and lighting as compared to indoor weddings.

Back Up for Outdoor Marriage
You need to arrange for a backup plan in case the weather changes. The weather might change to rainy or wind within a blink of an eye. To avoid last minute hustle, book an indoor venue nearby, so that you can shift it at the last moment too.

These tips can come handy to you while you are planning an outdoor fairytale wedding We providing the top wedding decor, make sure that you keep it pocket friendly and in budget. You surely won’t love spending a fortune for an outdoor wedding and let rain or wind spoil all the fun.