corporate event list

The ultimate corporate event planning checklist

Hosting a successful corporate is indeed a stressful task if you are not adequately prepared. Usually, there are many attendees from numerous companies and vital representatives from your own brand. However, if you properly plan preparations, hosting a corporate event can be a highly productive, enjoyable, and rewarding experience. Here is the ultimate event planning checklist to ensure your corporate event is smooth sailing.

 

Select the Event’s Date

This may seem like an obvious first step, but it’s one that requires a lot of coordination and planning. The selection of an optimal date meets the choice of the best date for some professionals and even companies. This way you can work with the best location to coordinate a date that fits. You will also need to know important dates within your company so you can plan around them and choose the optimal date for the corporate event.

Have A Comprehension Budget

As with any major corporate expense, a budget is essential to running a corporate event properly. Budgets help you decide what you can spend a little more on and what you don’t need. It also helps you choose the type and amount of food you bring to the event. Other elements of the budget include drink options, tickets, catering, and equipment rentals.

Create A Plan for the Entire Event

Think of a corporate event as a show that requires constant attention from the audience. Do you have time for guest speakers, group activities, and sharing? If so, when and how are these done? A meaningful schedule will help the event run more smoothly. If the event lasts for several hours, make sure you have time for a break.

Book Speakers 

Guest speakers are a great way to keep your event growing smoothly. You can motivate the audience while reminding everyone why you are attending the event in the first place. A list of speakers can simplify the booking process. Some speakers may hesitate if not compensated. Check if this is part of your event budget. Others may simply be uninterested or distracted by past interests. For these reasons, having a large list of potential speakers is very useful.

Determine the Event’s Goal

This is something that executives must make before the event, but it must be central to the overall event planning process. Is the goal of the event to increase the company’s sales or to strengthen the morale and team ties? Whatever it is, planning around the goals of the event will help you reach your goals more effectively.

Plan for the Audience Size

The phrase “know the audience” is more important than ever when planning a corporate event. Planners need to consider seating, food, drinks, equipment, and guest needs as needed. The number of audiences is also an important consideration when choosing a venue. Don’t make the mistake of choosing a venue that is too small for a large number of people.

For corporate events, Resources Groups staff and chefs have plenty of experience to provide you the best service. Also, the catering team provides several menus and catering options for your event. To start planning your corporate event, give Resources Groups a call at +91 9216262026+91 9216262016 .

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How to Hire an Corporate Event Planner

Whether you’re planning a product launch, a team-building event, or a holiday party, it’s crucial to make sure that your event is the absolute best it can be. Sure, you can plan it yourself, but it may be a more challenging process than you might realize. Why not save yourself the time, energy, and stress, all the while ensuring that your event is a success that stays within budget? For these reasons, many will choose to hand the task off to a professional and hire an event planner. If you’re in that camp, it’s important to select the right person for the job. Luckily, our guide is here to walk you through hiring an event planner from start to finish.

  • Consider Resources Groups Concierge team

One of the ways to make this process the easiest and most foolproof it can be is to use Resources Groups skilled Concierge team. Resources Groups is an extensive marketplace for venues, offering thousands of options across dozens of cities. It’s easy to use for selecting the perfect event space, whether you’re planning a serious brainstorming session or a fun and lively party.

The fact that Resources Groups has a Concierge team to help you with the whole bevy of event planning tasks — such as figuring out catering, A/V rentals, furniture, and so forth — is an added bonus. Particularly helpful, too, is the fact that they have a hand-selected list of all the best, most reliable vendors that are experienced. So, if you don’t want to hire an event planner, working with the Concierge team ensures that you can bypass tons of small logistical coordination tasks that can add up to a huge amount of stress, all while you can retain quite a bit of direct control and involvement in the event planning process.

  • Establish your goals for the event

The first step to hire an event planner is determining what kind of event you’re looking to have planned. That’s because different event planners have their own particular areas of expertise. You should know what your budget will be, what the aim of the event is, and its intended audience, for starters.

Having at least the beginnings of a clear vision for what you want will make an enormous difference in how specific your search can be. Rather than wading through all the event planners in your area, you can focus on those who have a portfolio of events similar to what you have in mind. Of course, without having hired the event planner, it’s unlikely that you’ll have an extremely specific vision, but that’s fine. To start, just develop a general sense of what it will be.

 

  • Locate potential event planners

Sure, you can rely on referrals and informal recommendations from friends. Sometimes this is advantageous, but you might be better off taking a broader look at who’s available and getting a sense of their reputation (particularly within the industry itself, as other event planners will likely be the best judge) and credentials more generally.

One great resource for finding skillful event planners in your area is through professional event planning organizations, such as:

  • International Live Events Association
  • Event Service Professionals Association
  • Meeting Professionals International
  • National Association of Catering Executives

Depending on where you’re located, these organizations might even have a local chapter that you can connect with for more in-depth guidance.

Additionally, there are lots of websites that allow you to search for event planners in your area. One such site is PartySlate, where you can search by location and other useful criteria, as well as request information about any of the hundreds of event planners in their database. A search on Yelp can also help you find event planners, with plenty of reviews to give you a clear sense of the quality of their work.

Locally, resources will, of course, vary tremendously. But for starters, you can reach out to organizations like your city or town’s chamber of commerce, as well as the local CVB (convention and visitors bureau). These kinds of organizations will likely have insights into which local event planners are well-known for doing good work. Do some research into the business organizations in your area — it’s worth contacting any that look at all promising.

  • Choose a candidate

Here’s the most exciting point in the process: when you actually hire an event planner! You’ll have to interview the best candidates first, of course. And, if you’re being extra methodical, you’ll do several rounds of interviews. In the first set of interviews, start off by telling applicants just a bit about what you have in mind, and then give them plenty of time to discuss their background and experience.

event planner

Once you’ve done this set of interviews, review your notes (yes, you should be taking notes!) and decide on a few applicants for the second round of interviews — perhaps two to four people. These should be more detailed, particularly involving questions about past event planning successes (and even failures).

Look for candidates who ask strong, specific questions, helping to guide the conversation based on their own experience and knowledge — this is a great indicator of expertise. With all this info gathered, don’t forget to reach out to references before you make a final decision.

  • Iron out the details

Once you’ve chosen someone, you should be sure to agree upon payment at the very beginning. This should be crystal-clear for both parties before you move forward with anything. Additionally, work with your event planner to agree on a detailed budget.

Once all these steps are done, it’s crucial to maintain strong communication. You should be reaching out to the event planner on a regular basis (preferably an agreed-upon regularity, such as a few times a week or whatever works best for both of you). This way, if any issues arise, you can work together to address them before they become complicated.

Corporate Events to Boost Your Brand

Different Types of Corporate Events to Boost Your Brand

Brand awareness and brand building does not happen overnight. In fact, it takes thoughtful strategy and careful execution of the plans to achieve both the business and communication objectives of the company.

Building a brand takes a multi-pronged approach that may include strategic  programs, advertising, communication, marketing campaigns, public relations, and client relations, among others.

Another important component of a company’s brand-building efforts is the use of corporate events.

 

What’s Going On?

An event is one of the more exciting ways to boost your brand. Not only does it inject a certain amount of energy and enthusiasm into the brand, but it is also a great way to broadcast what your company is doing. If done properly, corporate events can help build your brand and make your message resonate with your target audience.

There are different events that you put together to drum up keen interest in your brand or products. With the help of a famous and professional top corporate events management services group, you can make ensure that your event will go smoothly and generate the expected results. If staging events is not your cup of tea, it is best to delegate it to a professional events team. With their experience and expertise in event management, you can be assured that your targets are hit right on the mark.

Here are some of the most popular corporate events that have been tried and tested to help boost your brand-building efforts:

Cherishing Events

Cherishing events are one way to show your gratitude to those who support and patronize your product, company, or brand. This kind of event may be organized for internal shareholders or employees, clients, or members of the media.

Depending on your objectives, it can be an intimate gathering among colleagues, such as in the case of commemorating the company’s anniversary, or a big bash celebrating a sales milestone. Inviting clients or members of the media to such an event shows that you appreciate their business. It is also a good chance for you to nurture your relationship with them.

 

customer-appreciation-event

Business Dinners for Investors or Clients

Whether it’s a Chairman’s Dinner or an evening to take out prospective investors, business dinners are a good way to capture your target audience’s attention on a smaller and more intimate scale. Compared to bigger parties, you can sit down and have a good chat about your business plans or other objectives.

Plying your guests with good food and lively conversation are key to forging good relations. Showing your guests what a lovely host you are also goes a long way in making lasting impressions. If you’re a sailing company, for example, you can hold a business dinner aboard a private yacht, making sure that everyone there is comfortable and having a smooth-sailing time.

 

Business Dinner

Out-of-Town Events

Destination events usually get a lot of attention. Luxury brands, for example, put extra effort into jetting preferred investors to the hottest destinations. No expense is spared in making sure that the guests are living the high life and getting the best brand experience possible.

Companies can also bring members of the media to out-of-town or out-of-the country events. Car companies, for example, can choose to fly motoring or lifestyle editors or journalists to international motor shows or test drives. This gives the company executives a chance to present their product in a more casual environment and avoid the more hard-sell approach. It also gives the guests a glimpse or even an in-depth look into the corporation, especially if they are given a tour of the manufacturing plant, for example.

Product Launches

Product shoot can take on many forms. It can be through a spectacular show or a more subdued gallery evening. It all depends on what your product is and what your business objectives are.

The key is to present your product in the most flattering way that will leave an imprint in your target market’s minds. For example, the launch of a high-end watch can take place in a private island. Launching the newest gadget may mean giving out the actual products through a competition of sorts. Skilled corporate event management specialists will know how to best highlight your product through an event that is relevant to your market.

 

Product Launches

Trade Conference

Trade shows have a more public approach, targeting a great number of people to come see your product or offers. It’s also effective as it gives your target market a chance to get up close and personal with what you are selling.

Food stalls, car booths, or clothing pop-up stores are just some examples. There are also various gimmicks that can be used to draw the attention of the crowd such as a mini-concert, candy carts, celebrity guests, and many more.

 

Trade Shows

Make It Happen

There are various events that you can use to boost your brand. It all depends on what you offer, what your objectives are, and how efficiently you stage your event. All stages in the event planning and management process should be executed seamlessly to achieve success. That is why you should leave it to the event management experts to handle your corporate event. This way, all you need to do is sit back, relax, and watch them make it happen.

Get in touch with your team and discover which event will suit your brand best.

Top 5 Qualities Of Corporate Event Management Companies in Delhi, NCR

Delhi is the capital of India, is a hi-fi city busy with various businesses and activities. And, you can find a large number of events, such as corporate events, weddings, auto shows, exhibitions, trade shows, and many more, being organized every other day in this capital city. So, choosing assistance one of the best event management companies in Delhi, NCR can prove worthy to make your event magnificent and successful.

 

Top Corporate Event Management Companies in Delhi, NCR & Noida

Corporate Event Management Companies in Delhi

Premier event Agency like Resources Groups, possesses some outstanding qualities that help you plan, organize, and execute various events successfully. So, you might be curious to learn about the qualities that make an event management company in Delhi the best and most popular, aren’t you? Scroll down to find all about it.

Being Digital Savvy

Event management has undergone a tremendous change with the outset of advanced technology. So, some the best event management company in Delhi make use of advanced technology to provide their client high productivity and the best outcomes. You can find that the corporate event management company in Delhi, such as Resources Groups use a wide range of software and digital technologies related to event management, thus becoming highly efficient and carry out its work more smoothly.

Great Flexibility

While organizing events, anything may need a change at any moment. So, to be the top event company in Delhi, NCR, you need to adapt a flexible approach. Event managers from a top event management company should be ready to face any situation and be on their toes to make the necessary changes.

Good Effective Planning 

The best event management company in Delhi & NCR becomes successful with excellent time scheduling skills. The event manager and other staff of the company should be good at multitasking, able to prioritize various tasks, quicker, and more productive. Completing a task in a limited time span is the key to achieve success and hone the time analysis skills.

Remarkable Managerial Skills

Having excellent management skills is another noteworthy quality that makes any event management company in Delhi and NCR successful and popular. The event manager and other staff of the company need to have skills of supervisory and guiding the concerned team that works for organizing the event.

Spirit & Enthusiasm

Last, but not the least, it is very important for the top corporate event management company in Delhi to have event supervisor and staff who have enthusiasm and desire for planning and organizing various events. It is only then that you can give the best to the clients and make the event a grand success. Spirit & Enthusiasm to work helps you face and overcome several obstacles while planning and organizing the events and make them a big success.

 

Now that you know these five qualities of the top event management company in Delhi, make sure you get in touch with Resources Groups the next time you need to plan and organize an event, as it is the best event management company in Delhi, NCR that possesses all these qualities and it can help you make your event a big success.

Top Event Ideas To Make Your Event Attendees Happy & Interested

Are you planning an event to market your brand and striving to create your event attendees happy and curious about buying your products and services? Do you want to make a long-lasting impression on your event attendees? If you said yes, then you ought to plan and organize your event carefully by considering its various aspects and with professional guidance, like wedding management company in Delhi, organizations managing corporate events in Mumbai, and similar more. regardless of whether your budget or event is little or big, scroll right down to learn some outstanding ways to make your event attendees happy.

Express Your Care For Attendees

Care For Attendees

Make efforts to understand concerns and queries of your attendees. study their problems and expectations. Create surveys or polls and encourage them to participate in them. Grab the chance to speak and interact with them, and allow them to mention them their expectations. taking note of them is certain to point out them that you simply look after them, and it’ll boost their interest in your brand.

Offer Freebies

Offer Freebies

Nothing can make your event attendees happier than freebies. So, put the proper foot by arranging some attractive freebies, like eBook, short course, small affordable gifts, or webinar, right at the beginning of your event or exhibition. Also, you’ll make arrangements to supply freebies throughout the event to stay your attendees happy and hooked on to your event. Valuable guidance of a reputed event management company in Delhi can prove beneficial for you. Contact us and obtain free expert consultation

Reward Loyalty

Reward Loyalty

Rewarding your loyal followers and event attendees with attractive offers is certain to form them happy and more reliable. Ensure your loyal attendees haven’t any reason to lose the interest in you. Offer them exclusive discounts, outstanding loyalty cards, and attractive early bird offers for your past costumers only.

Select Impactful Speakers

Choose Impactful Speakers

Make sure your event has good speakers who can make an impression on your attendees by delivering all necessary information during a way that the attendees find it interesting to concentrate . Poor speakers can spoil the mood of the guests. So, choose the speakers for your event carefully, brief them with all the required information, and encourage them to deliver the knowledge interestingly and be more engaging. Engaging speech about your services will interest your event attendees to calculate you.

Inspiring Technology

Inculcate Technology

Last, but not the smallest amount , inspiring technological applications in your event to extend the interest of your attendees and keep them happy. Technology improves the event experiences significantly. So, use it within the right manner. as an example , make use of event applications to let your attendees to check-in by beating the waiting queues, offer free Wi-Fi facilities, and supply exclusive entertainment value with technological wonders like VR. of these will boost the interest of your attendees and make them happier and more reliable to calculate you. Assistance of a professionals, like a well known event management company in Bangalore, can prove worthy. So, wait no more, Contact Resources Groups Company in no time to make your event attendees happy and obtain more business from your events.