Virtual event image

How To Host A Successful Virtual Event : Tips and Practices

What is a Virtual Event?

In spite of the fact that the world is just beginning to get acquainted with virtual events, there is as yet a cloud encompassing what they are and how best to have one.

To put it plainly, virtual events replicate a physical event, however online. It permits you to have a worldwide conference, public exhibition, product launch etc from the solace of your home or office, utilizing just a PC and a stable internet connection.

What are the main highlights of a virtual event?

The possibilities seem to be limitless! While facilitating an event you can expect to create anything you would like to achieve through the facilities offered. This includes Live Workshops, Speaker Sessions and Presentations, Product Launches, Audience Engagement, the works!

There are no limits to what you can do. If you can just imagine taking your physical event and making it go digital, one can create a lobby, exhibition area, information desk which are all coordinated through clickable links and live chat software’s through which you can interact with your attendees.

Who can attend my virtual event?

Anyone with a stable internet connection, a laptop and an invitation can attend. There are special measures which we put in to place to protect your data and offer security. Your data is of high importance and is highly protected through security measures and entry to the event is also completely controlled.

Which companies should plan virtual events?

Every company that needs to organize physical events should organize a Virtual Event. Whether your business is driven by Dealer Meets, Conferences, Product Launches, Information Sharing, Networking, and everything else, A virtual Event is what can keep it going while this lasts.

Some of the biggest global corporates, through to small and medium businesses. They all share the same broad objective – to connect and communicate with their audiences (internal or external) in a meaningful and engaging way. A virtual event does this cost-efficiently, overcoming barriers like time, resource and location. For businesses hosting a virtual event, the biggest advantage is being able to reach an unlimited audience regardless of where they are in the world, with no need for expensive and environmentally unfriendly travel, a virtual event can boost your attendance rates dramatically.

Tips for hosting a virtual event:

virtual-event-studio

Proper Planning

It is important you plan what the objective of the event is. Accordingly measures need to be taken to make resources available to help meet that objective.

Ask yourself the following questions.

What sort of experience do you would like to convey?

Will the occasion be live, recorded, or both?

Where do I need my information to be seen?

Will get to be paid or free?

When is the best time to plan the event?

Will you require pre-registration?

By what means will you market and who will you invite?

Pick the correct Time

Picking the correct date and time for your event is significant, paying little mind to measure or stage. Before conveying “save the dates” to your invitees, do a little research. Ensure the date is free.

Contemplate time zones, as well. On the off chance that you intend to go worldwide, attempt your best to pick a period that works for however many of your clients and supporters as could reasonably be expected. On the off chance that that doesn’t appear to be conceivable, ensure content is open after live introductions for the individuals who couldn’t make it. It might likewise be advantageous to design various systems administration meetings and distinctive virtual occasions for various time regions.

Get ready for Tech Problems

In the event that physical occasions have hitches, virtual events have glitches.

Not all your audiences will necessarily be tech savvy. Have a support team in place and an FAQ sheet which can be referred to by audiences in case they are facing any hassles.

Engage your Audiences!

Hosting live virtual events

It’s simple: If you create opportunities for engagement, your audience will be more engaged. Why? It’s fun to see the outcomes of your engagement.

Here’s a simple example: Ask viewers to submit questions in comments or through a chat tool. Chances are the people who ask questions are going to stick around to see if they get answered. Pro tip: If you do this, make sure to have a moderator assigned to the task of fielding questions.

Virtually every online platform has interactive features. Ask people to participate in polls or quizzes. Encourage live-tweeting. Take requests and suggestions. Or simply shoutout names as people tune in. And at the end of the event, ask for feedback.

These tips are referred to from hootsuite

Meeting Room for Business

Various Types Of Meeting Room Layouts For Your Event: Tips And Recommendations

Working in an event management company in Dubai is not just about interacting with customers and business partners over the telephone or the internet. A big chunk of daily corporate life is consumed by meetings and business events.

When you hear the words “corporate meeting” what picture comes to your mind? Good chances are you will imagine a mob of bored and ultimately exhausted people stuck in a crowded room for hours listening to boring edification’s. Yet this appalling view just points to the management’s inadequacy. Meetings can transform into a powerful communication tool that will help you find a solution to problems, create ideas, and improve the team spirit.

 

Meeting Room

The Importance of Choosing the Right Meeting Room Layout

Many who attend corporate meetings agree that they sense an invisible barrier between the speaker and the audience. Furthermore, there is a psychological barrier scarcely acquainted with each other between the attendees. Efficient meeting room setup types will conquer all obstacles, make the attendees relaxed, facilitate connectivity, and encourage innovation, which will eventually improve the productivity of the meeting.

Meeting Room Layout Recommendations

Before selecting one of the meeting room concept the following important issues must be considered:

– The expected number of attendees. Your main goal is to find a seat with a few setups for everyone.

– The space is available. The size of the premises will also rule out certain choices for the meeting room layout from the checklist

– Objectives of the event. You have to know what the guests are going to do. The activities may include only listening to the speaker or engaging in small groups afterward.

– Necessities. These include furniture, décor, and food.

– Safety. In case of an emergency, it is important to vacate on short notice. And when preparing the layout you must ensure free access to exit routes, refuge sites, and emergency assembly points.

Layout Bad Calls

It is important to realize the typical mistakes that event companies in Dubai and designers make before figuring out what are good meeting room layouts:

– Unfitting screen size. It should be large enough that those in the back of the room can read the text without cranking their necks.

– Inadequate space. Whether it is too small or too large for the headcount this lets the attendees feel irritated in the former case or intimidated in the other,

– Excessive lighting. Sever lightning can be inconvenient for your attendees.

– Inconvenient furniture. Opt for flexible seating to cater to people with varying heights and back health.

– Forgetting the fun or having too much of it. You will either annoy the guests to death or distract them from the event by making the meeting hall too stoic or too imaginative. Aim to enliven the place without going over the boundaries of design sobriety.

Theatre/Auditorium style

Chairs in this typical configuration are usually arranged in rows with an aisle in the center. It’s good for conferences, presentations, and lectures that last up to two hours as it allows accommodating a large number of attendees with their maximum focus on the speaker or the screen before them.

U-shape style

The tables are placed end to end with an opening so that their shape reminds them of a horseshoe. This style is outstanding if a lecture is to be paired with group conversations as it occurs in seminars and debates.

U-Shaped room

Banquet style

People are seated at round tables facing each other, allowing full use of space and maximizing networking among small groups. Such a setup is normally used for team-building activities, sit-down dinners, and award nights.

Reception style

It is quite similar to the previous layout but here there are many cocktail tables spread among the group tables all over the room. Cocktail tables that require no seats are an ideal invitation to mingling and networking.

Cabaret-style

It is identical to the previous layout since people sit around the tables. However, the circle is not complete, as there is a stage in the room, and some space is left in front to let people see the speaker.

Conference/Boardroom style

It usually includes a large rectangular table that can be staffed by a couple of dozen attendees who can bring laptops and other necessary equipment. This style encourages face-to-face interaction and can be used to conduct committee meetings, team briefings, and brainstorming.

Classroom style.

Tables with chairs are arranged in front-facing parallel rows and allow people to take notes, use computers, and have meals. It is good for training sessions and lectures where the speaker and audience are in primary contact.

Herringbone style.

Also known as V-shape or chevron model, it is similar to the layout of a classroom, except here tables and chairs are angled to provide a clearer view of the stage as well as a closer engagement of the participants with each other.

Fishbowl style.

This setting usually excludes tables, so it is suitable for discussion-type events. Several seats are positioned in an inner circle, while the others are positioned around them in concentric circles.

CONCLUSION

Choosing the correct event layout will enhance and alter the experience. We often go with standard room layouts as this may be the simplest and most effective choice in terms of space, ease of installation, and cost savings, but if occupancy numbers and location require flexibility it may be worth pursuing alternative seating options. Discuss with your venue your vision as they may propose an appropriate solution that will affect the participants and promote networking, learning, and interaction.

Contact us at Invent Creative and Event Solutions, an top event company in Dubai to enhance your event layouts and make sure to render your event the greatest one yet with the help of our professional and talented team!

Source: https://www.gevme.com/blog/different-types-of-meeting-room-layouts-for-your-event-tips-and-examples/

Top 5 Qualities Of Corporate Event Management Companies in Delhi, NCR

Delhi is the capital of India, is a hi-fi city busy with various businesses and activities. And, you can find a large number of events, such as corporate events, weddings, auto shows, exhibitions, trade shows, and many more, being organized every other day in this capital city. So, choosing assistance one of the best event management companies in Delhi, NCR can prove worthy to make your event magnificent and successful.

 

Top Corporate Event Management Companies in Delhi, NCR & Noida

Corporate Event Management Companies in Delhi

Premier event Agency like Resources Groups, possesses some outstanding qualities that help you plan, organize, and execute various events successfully. So, you might be curious to learn about the qualities that make an event management company in Delhi the best and most popular, aren’t you? Scroll down to find all about it.

Being Digital Savvy

Event management has undergone a tremendous change with the outset of advanced technology. So, some the best event management company in Delhi make use of advanced technology to provide their client high productivity and the best outcomes. You can find that the corporate event management company in Delhi, such as Resources Groups use a wide range of software and digital technologies related to event management, thus becoming highly efficient and carry out its work more smoothly.

Great Flexibility

While organizing events, anything may need a change at any moment. So, to be the top event company in Delhi, NCR, you need to adapt a flexible approach. Event managers from a top event management company should be ready to face any situation and be on their toes to make the necessary changes.

Good Effective Planning 

The best event management company in Delhi & NCR becomes successful with excellent time scheduling skills. The event manager and other staff of the company should be good at multitasking, able to prioritize various tasks, quicker, and more productive. Completing a task in a limited time span is the key to achieve success and hone the time analysis skills.

Remarkable Managerial Skills

Having excellent management skills is another noteworthy quality that makes any event management company in Delhi and NCR successful and popular. The event manager and other staff of the company need to have skills of supervisory and guiding the concerned team that works for organizing the event.

Spirit & Enthusiasm

Last, but not the least, it is very important for the top corporate event management company in Delhi to have event supervisor and staff who have enthusiasm and desire for planning and organizing various events. It is only then that you can give the best to the clients and make the event a grand success. Spirit & Enthusiasm to work helps you face and overcome several obstacles while planning and organizing the events and make them a big success.

 

Now that you know these five qualities of the top event management company in Delhi, make sure you get in touch with Resources Groups the next time you need to plan and organize an event, as it is the best event management company in Delhi, NCR that possesses all these qualities and it can help you make your event a big success.

corporate event planners

Top Essential Creatives To Make Your Corporate Event Stand A Star Attraction

Resources Groups, Organizing an exhibition stand at a popular corporate event to promote your brand in the market is quite rewarding but a challenging task. Several businessmen, marketing executives, and organizations grab this opportunity to exhibit their marketing skills by developing interesting exhibition stands that feature their products, services, and brands in the trade fair. However, promoting your brand in this manner is not always easy as you may think so you need certain creative features to make your event stand a center of attraction in the audience. Assistance and guidance of an event management company in Mumbai or Delhi can help you achieve it easily. So, you must curious to learn which creatives can help make your event stand stunning and effective, aren’t you? Read on to learn all about it.

Build Your Brand Identity

Your exhibition in an event stand tends to feature your brand image in the corporate world, so it is important to build your brand identity to promote and sell your products in the market effectively. Consistent brand identity imparts confidence to the buyers and audiences about your brand and helps you develop stronger customer relationships. Hiring professional assistance like that of an event management company in Pune or Bangalore can help you build strong brand image so that the visitors can easily recognize your stand at the trade fair. Use your logo, effectual graphics, tagline, consistent brand colors, effective structural stand layout, and many other features to grab the attention of the visitors. Demonstrations and product launches are sure to attract more crowd to your exhibition stand.

 

exhibition stalls

Develop Event Show Strategy

Developing a clear strategy can be effective in making your exhibition efforts a grand success and achieving your goals. For this, make a list of all exhibitions and events that you would be participating in and the floor space that you will get at every event. This will prove helpful in finalizing your exhibition stand set up. Choose to use custom exhibition stand, lightweight portable display, or modular exhibition stands, if you have greater than two exhibition shows to organize every year.

Focus On Graphics Layout

Choose bold graphics that can catch visitors attention instantly. Make use of images that feature your latest services and products. Going for effective graphics will make more number of visitors stop at your exhibition and inquire more about your services and products. Use high quality, stunning images that feature your brand to make a lasting impression on the visitors.

Use Videos And 3D-Animations

3d animation

Using interesting videos and 3D-animations can help you capture attention of plenty of visitors. Display informative slideshows, videos on screens, and fun projections when promoting your brand. Interactive displays too can work wonders. Professional assistance like that of a reputed event management company in Bangalore can help you significantly.

Social Media Strategy

Social media

Including social media in your outstanding exhibition stand can prove highly beneficial for marketing your products and services effectively. Develop a hashtag, mention your guests and use it. Also, host a competition on social media platforms that will make the visitors stop at your stand at the event.

So, get in touch with Resources Groups Events Company to make your upcoming exhibition stand center of attraction at any corporate events or trade fair.